HubSpot got complicated, and nobody owns it.
Your admin left, or you never had one.
Requests pile up, and whoever knows HubSpot best does it on nights and weekends.
Nobody trusts the data.
Duplicates, dead deals and reports that don't match finance. AI makes it worse, not better.
Your AI agent gives wrong answers.
The Customer Agent went live, then nobody kept its knowledge current.
You pay for things nobody uses.
Hubs, seats and credits you bought for a plan that never got finished.
We catch it before you do.
Our monitors check your portal every day: data quality, pipeline hygiene, workflows, integrations, AI agents, usage and HubSpot's own platform changes. Most fixes happen before you'd have noticed, and they don't use your request points.
Every month you get a "what we caught" report in your client portal.
- 14 open deals past their close date, worth $186KPipeline · Flagged to your sales leadFlagged
- Lead-to-MQL workflow failed 38 times since TuesdayWorkflows · Fixed: a form field was renamedFixed
- ERP sync rejected 12 records with a missing SKUIntegrations · Fixed and re-syncedFixed
- Marketing contacts at 94% of your limitUsage · Upgrade options sentUpgrade
- Customer Agent could not answer 9 warranty questionsAI agents · Knowledge base updatedFixed
- 212 duplicate contacts from a trade show importData · MergedFixed
- Custom objects API v3 retires September 2027: 2 integrations affectedPlatform · Update scheduledFlagged
- 3 users were given Super Admin this monthGovernance · Flagged for reviewFlagged
Our sales trend dashboard flags at-risk accounts, partners and channels 30 to 60 days early, so someone calls before the quarter's gone. We can build the same early warning on your own invoice and deal data.
From audit to managed in 5 business days.
- Free instant auditConnect HubSpot read-only. Minutes later you have your Health Score, top issues, and your tier and price.
- Live in 5 daysSign and pay online. We push our Admin Kit into your portal, connect our monitors and set your baseline. No setup fee on a 6-month agreement.
- Every monthDaily monitoring and fixes, your requests from a points allowance, AI upkeep, office hours and a report.
- Every quarterA review of what changed, what HubSpot released and what's next. We re-score your portal at every renewal.
Priced by how much there is to look after.
Your price depends on how complex your portal is, not on hours. Answer six questions for an estimate. Your free instant audit calculates it from your real portal.
Essentials · $2,500 a month
No setup fee on a 6-month agreement. Monitoring is live in 5 business days.
Comparing this with hiring? Run the True Cost Calculator →
- 20 request points a month
- Next-business-day answers
- Daily monitoring and weekly triage
- Monthly review of what your team builds with AI
- 1 AI agent kept tuned
- Group office hours
- Monthly report, quarterly review
- Pivot Data Intelligence starter tier
- 32 request points a month
- Next-business-day answers
- Daily monitoring and weekly triage
- Monthly review of what your team builds with AI
- Up to 5 AI agents kept tuned
- Office hours and new-hire onboarding
- Monthly health review
- Pivot Data Intelligence starter tier
- 42 request points a month
- Same-day answers for urgent issues
- Monitoring by business unit
- Monthly review of what your team builds with AI
- All agents, plus Agent Hub monitoring
- Office hours, onboarding and team sessions
- Monthly health review, quarterly business review
- Second Pivot Data Intelligence tier
Self-Run · $1,500 a month
Your team builds with AI. We keep it clean, safe and tuned: daily monitoring and alerts, a monthly review of everything your team built with AI, 1 Breeze agent kept tuned, a monthly credits check, AI office hours, 6 request points and a monthly Health Score report. For teams that finish our onboarding or pass a portal review.
Your requests, by the point.
Each month you get a points allowance. A quick change is 1 point, a workflow fix is 2, a broken report is 4. You see your balance any time in your client portal. Tap requests to plan a typical month.
Unused points roll over one month. Need more? Add a pack of 10 points for $1,000. Anything over 2 hours is scoped as a project.
- Add a property1 pt
- Update a list1 pt
- Change user permissions1 pt
- Fix a workflow2 pts
- Edit a form2 pts
- Repair a broken report4 pts
Keeping it working is included. Changing it is a project.
One simple test decides every request: does it change what your portal can do, or keep what it already does working? That's written into your agreement, so nobody is surprised.
Included in your subscription
- Fixing workflows, forms, properties, lists and permissions
- Repairing a report or lead score that broke after a data change
- Monitoring and fixing integrations we maintain
- Tuning AI agents already live, and keeping their knowledge current
- API version updates for your existing integrations
- Office hours, training, new-hire onboarding and reviews
Scoped separately, with a fixed price
- New integrations, custom code, custom objects or data flows
- Building or redesigning lead scoring, dashboards or attribution
- New AI agents and AI Enablement
- AEO setup and ongoing AEO optimization
- Campaigns, content and growth strategy
- Anything over 2 hours
A whole team for less than one hire.
| A full-time HubSpot admin | Pivot HubSpot Admin | |
|---|---|---|
| Monthly cost | About $8,000–9,000 with benefits (average salary about $81K) | From $2,500 |
| Coverage | One person, usually strongest in one or two Hubs | A team certified in every Hub |
| Technical depth | Rarely writes code | Developers on hand when something breaks |
| Monitoring | Whenever they have time | Automated checks every day |
| AI tools | Whatever you buy separately | Pivot Data Intelligence and email validation included |
| Vacations and turnover | Everything stops | Nothing stops |
Salary: Glassdoor, 2026; benefits and overhead estimated at 25–35%.
One bill for the tools and the team.
Pivot Data Intelligence
Our own AI agents for attribution and duplicate records, with ticket mining next. The engine behind your monitoring.
See the agents →Email validation
A monthly ZeroBounce allowance, so bad emails never reach your CRM or your sender reputation.
Your client portal
Requests, points balance, monthly reports and your Health Score, all in one place.
Training library
Loom videos and Scribe guides for your team, built up every month.
Office hours
Bring any HubSpot question to a live session with our team.
What you'll want to know.
Will this grow our revenue?
Not by itself, and we won't pretend otherwise. Admin keeps HubSpot clean, adopted and working so your team can sell. We report on portal health, data quality, adoption, requests resolved and AI agent results. When you want growth work, like attribution or AEO, we scope it as a project with its own goals.
Is there a setup fee?
Not on a 6-month agreement. Our Admin Kit installs in your portal in days, so there's nothing to charge for. Month-to-month plans have a one-month setup fee. If your portal needs a real rebuild, we'll recommend a Project Blueprint first.
What if it isn't working for us?
If we haven't earned it in the first 30 days, cancel and you owe nothing more.
What does the instant audit access?
Read-only data about your portal's setup and health. We use it only to build your report and never change anything. Admin access comes later, only if you start a subscription.
What if we need a new integration or a big build?
Setting up a standard marketplace app uses your points. A custom integration is scoped separately with a fixed price through a Project Blueprint. Your subscription covers keeping integrations we maintain running, not building new ones. How integrations work
What happens to unused points?
They roll over for one month, then expire. If you regularly need more, we'll move you up a tier at renewal.
How long is the agreement?
Six months to start, then month to month with 30 days' notice.
We already have an admin. Is this for us?
Often, yes. We back up your admin with monitoring, development skills and coverage across every Hub, and they get a team to lean on.
See what your portal needs in minutes.
Connect HubSpot with read-only access. Our audit app reads your setup and data health, then shows your Health Score, the issues costing you most, and the tier and price that fit. Nothing to schedule, nothing changed in your portal.
Early access: open to the first 25 teams before it's listed in the HubSpot App Marketplace. Connect as a Super Admin and your report is ready in about 2 minutes.
Read-only: nothing in your portal changes. You see the score before we ask for anything, and your access is deleted after 30 days. If early access is full, you can join the waitlist there.
Heads-up: during early access, HubSpot shows an "unverified app" notice and asks you to type "I accept the risk." It appears for every app that isn't listed in the HubSpot Marketplace yet. Pivot Data Intelligence is built and supported by Pivot, a HubSpot Platinum Solutions Partner and a HubSpot partner since 2014. What it can read, and why
Your instant audit
Once connected, the app reads your portal and builds the report in about 2 minutes.